Important notice for all suppliers doing business with the Department of Transport

Terms and conditions for the payment of invoices

From 1 July 2019, the Department of Transport will only accept invoices that quote a valid purchase order number and where the invoice details match the purchase order details (excludes utility billing or where the value of the invoice is less than €200 for goods or services).

Department of Transport purchase order numbers are in the format 10000xxxx.

Invoices will be returned to the supplier for correction:

if a valid purchase order is not quoted
if the invoice includes additional items or charges not quoted on the purchase order
if the prices on the invoice are in excess of those on the purchase order

All invoices must be sent directly by post or email to:

Accounts Payable

Note: the account number must be quoted in all correspondence with each supplier.

Where invoices are submitted that meet these terms and conditions and any other terms and conditions set out in any relevant agreement between the Department and the supplier, and the goods and/or services in question have been received in acceptable condition and in accordance with any relevant agreement between the Department and the supplier, the Department will pay the invoice within 30 days of receipt.

Any amendments to these standard terms and conditions in any specific case must be agreed in writing by an authorised officer of the Department of Transport.