Department of Defence (Register of Users)
From Department of Social Protection
Published on
Last updated on
From Department of Social Protection
Published on
Last updated on
Updated: August 2015
Yes.
It is used as an integral part of the Human Resource Management System (HRMS) and the payroll system for departmental staff, Civilian Employees, and Defence Forces personnel. It is also recorded on various forms on personal files held in Human Resources Branches. Its main use would be as an identification reference within these systems.
The PPS Number is exchanged with other government departments, predominantly:
The main purpose of exchange of the PPSN to the above is:
There are currently no plans to extend the use of PPS Numbers in this area of the department.
The Department of Defence administers the Defence Forces Pensions Schemes, and the replies in this regard are as follows:
Yes.
It is used as an integral part of the Pension Payroll System, as an identification reference. It is used for identification of deceased Defence Forces (DF) pension cases by matching PPS Numbers against a file of deceased cases from the Department ofSocial Protection and the obtaining of date of death and next of kin details from DEASP.
Checking with DEASP as to whether DF pensioners are in receipt of retirement pension or Contributory Old Age Pension (COAP) as entitlement to additional increment in pension cases.
As identification reference when contacting the Office of the Revenue Commissioners in connection with PAYE and PRSI matters.
Confirming Date of Death / Date of Marriage of pensioner with DEASP or General Registrar's Office.
Checking with DEASP as to whether DF pensioners are in receipt of widow's/widower's pension (exempt from PRSI).
Checking with HSE to confirm whether DF pensioner is a medical card holder (exempt from PRSI).
Checking with DEASP regarding social welfare benefit of DF disability pension/gratuity cases where the issue of double compensation has arisen as a result of a civil action settlement/award.
This service will not be provided by the Department of Defence following its move to the Payroll Shared Service Centre in the near future.
With regard to the Defence Forces the information is as follows:
Yes
The Defence Forces does not maintain a specific register/database of the PPS Number of commissioned and non-commissioned personnel. All service personnel are allocated a (military) service number on enlistment/commissioning which is the main identification reference used. The PPS Number is used in the Defence Forces in the following areas:
The Defence Forces do not routinely share PPS Numbers with external bodies with the exception of:
The Defence Forces currently do not have plans to extend the use of the PPS Number.
From a Data Protection perspective a model contract is currently under development in conjunction with the Director of Legal Services to ensure the safe-guarding and fair processing of personal data and sensitive personal data supplied by the Defence Forces to outside agencies.