Kildare County Council (Register of Users)

Does your organisation use the PPS Number at present?

Yes.

For what purpose(s)?

Finance

• payroll
• supplier payments
• rents
• Loan Restructuring
• Non Principal Private Residence Receipts

Corporate Services

• Higher Education Grants

Human Resources

• HR database
• payroll set up
• Employment Affairs and Social Protection forms
• Regional Training Centre training applications for certified training
• service queries from other authorities within the pension transfer network

Roads and Transport

• land acquisition

Housing

• Housing Applications
• tenancy agreements
• RAS (landlords and tenants)
• grants and loans
• access to INFOSYS

Water Services

• in relation to the processing of Well grants
• the Department's Form WG1 which requires an RSI number and a P60

Motor Tax

• good declaration form
• Trade Plate Application form
• forms completed for a conversion of a vehicle

Does your organisation exchange the PPS Number with any external body? If so please name the relevant bodies and state the purpose(s) of the exchange.

Finance

• Revenue Commissioners
• An Post (required by on Post where changes to deductions for Household Budget changes) *and Non Principal Private Residence Body

Corporate Services

• Department of Education and Skills

Human Resources

• Department of Social Protection – applications for illness benefit, injury benefit and statutory leave i.e. maternity
• Regional Training Centres – applications for FETAC approved courses and other certified courses with FAS etc. following consultation with the LGMA once there is reference to the accredited courses PPSNs are exchanged for this is acceptable
• other local authorities and agencies where there are requests for confirmation of service for pension purposes

Roads and Transport

• Revenue Commissioners

Housing

• Revenue Commissioners
• Health Service Executive, [for the purpose of confirmation and validation of information and returns (Revenue)]
• Department of Social Protection (INFYOSYS)

Water Services

• Department of the Environment, Community and Local Government WG1 form

Motor Tax

• PPS Numbers not shared with external organisation

What future plans has your organisation for the use of the PPS Number?

Finance

• provide information as requested by Revenue/an Post/NPPR body

Housing

• to comply with the requirements of relevant legislation
• the PPS number of participants of the Social Inclusion and community Activation Programmes (SICAP) from January 2018 will be collected by the Programme Implementers (PIs) who deliver the scheme on behalf of the Local Authority. The PPS number will be requested for a number of reasons, including to register on the programme, for referrals to the programme from other bodies, and for programme evaluation purposes

Motor Tax

• to comply with the requirements of the relevant legislation

There are Eight Rules of Data Protection which govern the processing of personal data set out as follows:

• obtain and process the information fairly
• keep it only for one or more specified, explicit and lawful purposes
• process it only in ways compatible with the purposes for which it was given to you initially
• keep it safe and secure
• keep it accurate, complete and up-to-date
• ensure that it is adequate, relevant and not excessive
• retain it no longer than is necessary for the specified purpose or purposes
• give a copy of his/her personal data to an individual, on request

Have you measure in place to ensure that the Public Service Identify data you hold/collect, whether held in electronic or written format is secure and that it is accessible and processed, only in connection with the purpose for which it has been provided?

Yes.