Kilkenny County Council (Register of Users)

Does your organisation use the PPS Number at present?

Yes.

If so, for what purpose?

• customer identification to set up household budget deduction
• to set up tax relief at source for mortgages in connection with the payment of grants
• in payroll matters
• establishment of new employees on pension
• for the purposes of casual trading licences
• in the organisation of first aid courses
• for the Non Principal Private Residence charge
• in various financial returns to Revenue
• in the payment of grants and subsidies
• assess eligibility for the commercial rate of tax on a vehicle
• housing loan set up and arrears management
• part of HEG applications (higher education grants)
• application for Housing Accommodation
• service users for accessing homeless services
• Local Enterprise Office request PPS Numbers from sole traders applying for funding applications and for mentoring on the Enterprise Panel
• renewing of CSCS Cards for Staff
• Staff Training courses requiring QQI Accreditation
• SICAP Beneficiaries

Does your organisation exchange the PPS Number with any external body? If so please name the relevant bodies and state the purpose(s) of the exchange.

• collector general, for taxation purposes
• An Post for the purposes of setting up household budget deduction
• Revenue Commissioner to set up tax relief at source
• Department of Social Protection requires PPS Numbers under the Gateway employment Scheme
• Pobal System which is a Government Agency responsible for payment to all Gateway participants
• Department of Employment Affairs and Social Protection and Revenue Commissioner- legal request to inform them under Casual Trading Act
• Department of Education- HEG purposes
• Department of Environment- NPPR
• LGMA-NPPR
• other statutory agencies for accessing homeless services in the provision of interagency services
• Roscrea Regional Training Centre – where course requires QQI Accreditation
• SICAP Programme Implementers
• Solas – Renewing of staff CSCS cards

Does your organisation have any other plans involving the use of the PPS Number?

To continue with current uses.

The PPS number of participants of the Social Inclusion and Community Activation Programme (SICAP) from January 2018 will be collected by the Programme Implementers (PIs) who deliver the scheme on behalf of the Local Authority. The PPS numbers will be requested for a number of reasons, including to register on the programme, for referrals to the programme from other Bodies, and for programme evaluation purposes.

There are Eight Rules of Data Protection which govern the processing of personal data set out as follows:

• obtain and process the information fairly
• keep it only for one or more specified, explicit and lawful purposes
• process it only in ways compatible with the purposes for which it was given to you initially
• keep it safe and secure
• keep it accurate, complete and up-to-date
• ensure that it is adequate, relevant and not excessive
• retain it no longer than is necessary for the specified purpose or purposes
• give a copy of his/her personal data to an individual, on request

Have you measures in place to ensure that the Public Service Identity data you hold /collect, whether held in electronic or written format is secure and that it is accessible and processed, only in connection with the purpose for which it has been provided?

We are aware of the rules of GDPR/Data Protection and have measures in place to secure compliance and to protect personal data.