Limerick and Clare Education and Training Board (Register of Users)

Updated: February 2020

Does your organisation use the PPSN at present?

Yes.

If so, for what purpose?

PPS numbers are used as unique identifiers for both employees and students in their dealings with Limerick and Clare Education and Training Board. They are used in Finance, Human Resources and student registration systems operated by LCETB. They are also used for verification of VTOS eligibility with DEASP.

Does your organisation exchange the PPS number with any other body? If so please name the relevant bodies and the purpose(s) of the exchange

• Revenue – PAYE returns
• Department of Social Protection – Employee information and trainee allowances
• Department of Education and Skills – Returns, Examination registration
• Student Universal Support Ireland (SUSI) – to ensure no duplication of payments
• Applications to HSE services, that is NEPS and so on, in order to access resources for students
• National Council for Special Education Needs
• Local Authority – Pension payments

Does your organisation have any other plans involving the use of the PPS number?

LCETB does not have any plans for further use of the PPS number at this time.

There is a duty to ensure compliance with the principles of processing personal data which are set out in Article 5(1) and 5(2) of the GDPR. These principles are summarised as follows:

• process it lawfully, fairly, and in a transparent manner
• collect it only for one or more specified, explicit and legitimate purposes, and do not otherwise use it in a way that is incompatible with those purposes
• ensure it is adequate, relevant and limited to what is necessary for the purpose it is processed
• keep it accurate and up-to-date and erase or rectify any inaccurate data without delay
• where it is kept in a way that allows you to identify who the data is about, retain it for no longer than is necessary
• keep it secure by using appropriate technical or organisational security measures
• be able to demonstrate your compliance with the above principles
• respond to requests by individuals seeking to exercise their data protection rights (for example the right of access)

Have you measures in place to ensure that the Public Service Identity data you hold or collect whether in electronic or written format is in line with the GDPR Principles described above?

Limerick and Clare Education and Training Board confirm that we have measures in place to ensure that the Public Service Identity data we collect is in line with the GDPR Principles described above.

Yes. LCETB has in place a Privacy Statement for both employees, learners, contractors, members outlining why we collect data and we also have a Data Protection Policy which gives more detailed information on the purposes it is used for.