Mary Immaculate College (Register of Users)

Updated: May 2019

Does your organisation use the PPS Number at present?

Yes, Employee and student PPS Nos.

Mary Immaculate College is a university-level College of Education and the liberal Arts, academically linked with the University of Limerick.

If so, for what purpose(s)?

Staff PPS numbers are used to facilitate all salary payments made. Student PPS numbers are used to fulfil mandatory reporting obligations as set out in part (iii).

Does your University exchange the PPS Number with any external body? If so please name the relevant bodies and state the purpose(s) of the exchange

Staff PPS numbers are returned to the Collector General via the P35 returns at year end for PAYE and PRSI purposes. PPS numbers are also used in all correspondence with the Department of Social Protection regarding sick pay, maternity benefit and unemployment benefits. PPS numbers are not given to any other organisation except where the College may be specifically requested to do so by the relevant staff member.

Student PPS numbers are provided to the Higher Education Authority (HEA) as part of mandatory annual returns and to the Teaching Council for teacher registration purposes. They are also provided annually on request to the Department of Social Protection to validate student grants from SUSI for students.

What future plans has your college for the use of the PPS number?

The College has no other plans for use of these numbers.

There is a duty to ensure compliance with the principles of processing personal data which are set out in Article 5(1) and 5(2) of the GDPR. These principles are summarised as follows

• Process it lawfully, fairly, and in a transparent manner;
• Collect it only for one or more specified, explicit and legitimate purposes, and do not otherwise use it in a way that is incompatible with those purposes;
• Ensure it is adequate, relevant and limited to what is necessary for the purpose it is processed;
• Keep it accurate and up-to-date and erase or rectify any inaccurate data without delay;
• Where it is kept in a way that allows you to identify who the data is about, retain it for no longer than is necessary;
• Keep it secure by using appropriate technical and/or organisational security measures;* Be able to demonstrate your compliance with the above principles; and
• Respond to requests by individuals seeking to exercise their data protection rights (for example the right of access)

Have you measures in place to ensure that the Public Service Identity data you hold/collect whether in electronic or written format is in line with the GDPR Principles described above?

Yes, appropriate measures are in place to ensure compliance with the University's obligations in line with the GDPR Principles listed above.