National Maternity (Register of Users)

Does your Hospital use the PPS Number at present?

Yes we currently use the PPS number.

For what purpose(s)?

It is used for the purpose of patient validation (if we put in a PPS number our Patient Administration System (IPMS) tells us if it is already in use by another hospital number so stops duplicate registrations) and also for the GRO for the birth notification form.

Does your Hospital exchange the PPS Number with any external body? If so please name the relevant bodies and state the purpose(s) of the exchange

The only organisation we pass the PPS number onto is the GRO for the birth notification form.

What future plans has your Hospital for the use of the PPS Number?

We have no other plans involving the use of the PPS number.

There are Eight Rules of Data Protection which govern the processing of personal data set out as follows:

• process it lawfully, fairly, and in a transparent manner
• collect it only for one or more specified, explicit and legitimate purposes, and do not otherwise use it in a way that is incompatible with those purposes
• ensure it is adequate, relevant and limited to what is necessary for the purpose it is processed
• keep it accurate and up-to-date and erase or rectify any inaccurate data without delay
• where it is kept in a way that allows you to identify who the data is about, retain it for no longer than is necessary
• keep it secure by using appropriate technical and/or organisational security measures
• be able to demonstrate your compliance with the above principles and
• respond to requests by individuals seeking to exercise their data protection rights (for example the right of access

Have you measures in place to ensure that the Public Service Identity data you hold /collect, whether held in electronic or written format is secure and that it is accessible and processed, only in connection with the purpose for which it has been provided?

The PSI details which are associated with the PPS number are secured either on IPMS which is password protected or in the medical chart which is always in an area supervised by staff or in a locked secured area of the hospital.