Westmeath County Council (Register of Users)

Updated: June 2018

Does Westmeath County Council use the PPS Number at present?

Yes.

If so, for what purpose(s)?

• Payroll and Personnel Management
• Superannuation Register
• Employment Returns to CSO
• Mobility Grants
• Housing Aid for Older People
• Housing Adaptation Grants
• Housing Loans (in respect of Tax Relief at Source)
• Housing Application Forms
• Provision of Social Housing Support, including RAS and HAP
• Well Grants
• Septic Tank Grants
• Civil Defence Training and Examination Certification
• Local Enterprise Office (LEO) Grants
• NPPR
• Conservation Grants under Built Heritage Investment Scheme (if application is by an individual)
• Accounts Payable - Payment to individuals for various purposes, including Wayleave, Access to Lands, Land acquisition payments, Community Grants and Expenses, Arts Grants and so on
• Sole Trader applicants for various Local Enterprise Office (LEO) Grants

Does your County Council exchange the PPS Number with any external body? If so please name the relevant bodies and state the purpose(s) of the exchange

Yes.

• Revenue Commissioners for tax purposes
• Dept. of Social Protection for Sick pay and associated services
• Central Statistics Office
• Dept. of Housing, Planning, Community and Local Government – Well Grant payments
• Department of Defence – Civil Defence College - QQI certification
• Mypay (Payroll Processing)
• Limerick City and County Council – Shared Service for administration of HAP scheme

What future plans has your County Council for the use of the PPS Number?

Westmeath County Council sees the PPSN as a means of definitively identifying customers for public services, verifying income-related information and facilitating efficient and effective customer services.

The PPS number of participants of the Social Inclusion and Community Activation Programme (SICAP) from 2018 will be collected by the Programme Implementers (PIs) who will deliver the scheme on behalf of the Local Authority. The PPS number will be requested for a number of reasons, including to register on the programme, for referrals to the programme from other Bodies and for programme evaluation purposes.

There is a duty to ensure compliance with the principles of processing personal data which are set out in Article 5(1) and 5(2) of the GDPR. These principles are summarised as follows:

• process it lawfully, fairly, and in a transparent manner
• collect it only for one or more specified, explicit and legitimate purposes, and do not otherwise use it in a way that is incompatible with those purposes
• ensure it is adequate, relevant and limited to what is necessary for the purpose it is processed
• keep it accurate and up-to-date and erase or rectify any inaccurate data without delay
• where it is kept in a way that allows you to identify who the data is about, retain it for no longer than is necessary
• keep it secure by using appropriate technical or organisational security measures
• be able to demonstrate your compliance with the above principles
• respond to requests by individuals seeking to exercise their data protection rights (for example the right of access)

Have you measures in place to ensure that the Public Service Identity data you hold or collect whether in electronic or written format is in line with the GDPR Principles described above?

Yes I can confirm we have appropriate technical and organisational measures in place to ensure compliance.