Cuardaigh ar fad gov.ie

Foilsiú

Design Team Procedures, Cost Plans, Model Forms, Tender Communication, Guidance and Technical Notes


The following is a complete set of the Department of Education Procedures and Cost Plans documents. Further guidance for school authorities, and their design teams, is available on our School Building and Design page.

Document Edition and Revision

Document edition numbers and revisions are stated on the cover of each document. To check for previous versions scroll down to archived documents.

Latest Updates

Sept 2025

A new technical note ref SDG 01-TN07 Updated Green Public Procurement Instructions for Public Sector Bodies Circular 17.2025 has been published. Technical note deals with the requirement to include GPP criteria within designs for works and procurement processes for both Works and Works Related services. The Technical note also outlines the reporting obligations and necessary inputs required to comply with those obligations

Sept 2025

Some updates have taken place to technical note reference SDG 01-TN01 -Tender Process Price Technical in Works Contracts to reflect some of the feedback that has been received in relation to the incorporation of price technical within ongoing tender processes. The update relates various sections and provides clarity on technical merit criteria selection and implementation and some additional clarity to the scoring processes

August 2025

SDG 01-TN06 National and EU Procurement Thresholds and Tendering Requirements (For Works & Works Related Services)

This Design Guidance Technical Note has been prepared to provide guidance relating to the differing procurement approaches required in situations where the National or EU Procurement thresholds apply to Works and Works Related Services. This Design Guidance Technical Note is to be read in conjunction with all other School Design Guidance(SDG) and Technical Guidance Documents (TGD) published by the Department of Education and Youth.

July 2025

A minor update has taken place to technical note reference SDG 01-TN04 - Drafting SAQ Documentation for Works (Open and Restricted). The update relates to SAQ criteria 3.3d -Financial Statements or Extracts from Financial statements and in particular to when the requirements outlined in the Technical note apply and when Department direction should be sought in relation to the inclusion of these requirments

June 25

A technical note reference SDG 01-TN05- Publication of Contract Award Notices (CAN) - June 2025 has been developed for Design Teams and Devolved Partners which provides information on the obligations to publish Contract Award notices on the eTenders platform for all Contract Awards that have a value in excess of €25,000 excluding Vat

Contracting authorities are required to publish contract award notices for all procurements over €25,000 (exclusive of VAT), including any contract awarded under a Framework Agreement, on the eTenders website on completion of the award whether the procurement was advertised on eTenders or not (for example, via email). In situations where the procurement competition was managed outside of eTenders, contracting authorities are required to manually create a record of the award on eTenders and complete all relevant fields for contracts over €25,000 (exclusive of VAT).

This includes any contracts

awarded under a Framework Agreement
any contract awarded through a competition on the eTenders website
and any contract award competition which was not advertised on the eTenders website (for example, via quotes request more than a value €25,000)

April 25

An updated technical note reference SDG 01_TN02 - Implementation and use of ARM 5 for Department of Education Projects published April 2025 has been developed for Design Teams and Devolved Partners which provides details and guidance on the implementation timeline associated with the requirement to use the Agreed Rules of Measurement, 5th edition (ARM 5) on Department of Education projects. The use of the Agreed Rules of Measurement, 5th edition (ARM 5) is now mandatory when preparing Bills of Quantities on projects which enter DOE Stage 1 from 1 January 2025

March 25

An updated practice note published March 2025 has been developed for Design Teams, Project Board Members and Devolved Partners outlining detail and providing guidance on the formation, operation, remit and authority of the Project Board as part dispute resolution process provided for within the provisions of Public Works Contract Forms PW-CF1 to PCWF-4

Technical Guidance Notes (Guidance)

SDG 01-TN01 V1.01 -Tender Process Price Technical in Works Contracts
September 2025
Amharc amharc
SDG 01 TN02 Implementation and use of ARM5 for DOE Projects
April 2025
Amharc amharc
SDG 01 TN03 DTP Technical Note Formation of Project Board Dispute Resolution CL13.1
March 2025
Amharc amharc
SDG 01 TN04 Drafting SAQ Documentation for Works Open and Restricted
July 2025
Amharc amharc
SDG 01 TN05 Publication of Contract Award Notices CAN
June 2025
Amharc amharc
SDG 01 TN06 National and EU Procurement Thresholds and Tendering Requirements
August 2025
Amharc amharc
SDG 01-TN07 Updated Green Public Procurement Instructions for Public Sector Bodies Circular 17.2025
September 2025
Amharc amharc

Design Team Procedures (DTPs)

DTP-2025 - A Client (School) guide to managing Construction Projects
August 20205
Amharc amharc
DTP- 2025 - Design Team Procedures (DTP'S)
5th Edition August 2025
Amharc amharc
DTP-2025 - Pay and Conditions of Employment
2nd Edition August 2025
Amharc amharc
DTP- 2025 - Cost Control Procedures
2nd Edition August 2025
Amharc amharc
DTP- 2025 - Fees and Fee Payments
2nd Edition August 2025
Amharc amharc
DTP- 2025 - Preliminary Design - Stage 1
2nd Edition August 2025
Amharc amharc
DTP- 2025 - Developed Design - Stage 2a
2nd Edition August 2025
Amharc amharc
DTP- 2025 - Detailed Design - Stage 2b
August 2025
Amharc amharc
DTP- 2025 - Preparation Tender Documents (Contractors)
August 2025
Amharc amharc
DTP- 2025 - Procurement of Contractors
2nd Edition August 2025
Amharc amharc
DTP- 2025 - Tender Action Stage 3
2nd Edition August 2025
Amharc amharc
DTP- 2025 - Construction Stage 4
2nd Edition August 2025
Amharc amharc
DTP- 2025 - Final Account Stage 5
2nd Edition August 2025
Amharc amharc

Stage Completion Certificates - Model Forms

DTP- 2025 - Completion Certificate - Stage 1
Íoslódáil nasc le haghaidh Íoslódáil
DTP- 2025 - Completion Certificate - Stage 2a
Íoslódáil nasc le haghaidh Íoslódáil
DTP- 2025 - Completion Certificate - Stage 2b
Íoslódáil nasc le haghaidh Íoslódáil
DTP- 2025 - Completion Certificate - Stage 3
Íoslódáil nasc le haghaidh Íoslódáil
DTP- 2025 - Completion Certificate - Stage 4
Íoslódáil nasc le haghaidh Íoslódáil
DTP- 2025 - Completion Certificate - Stage 5
Íoslódáil nasc le haghaidh Íoslódáil

Design Team Procedures- Model Forms

Area Reconciliation Sheet
August 2025
Íoslódáil nasc le haghaidh Íoslódáil
Draft Final Account Summary
August 2025
Íoslódáil nasc le haghaidh Íoslódáil
Final Account Report
August 2025
Íoslódáil nasc le haghaidh Íoslódáil
Progress Review Form
August 2025
Íoslódáil nasc le haghaidh Íoslódáil
DTP 2025 Tender Summary Form
August 2025
Íoslódáil nasc le haghaidh Íoslódáil
Design Team Procedures 2025 - Performance Assessment of the Contractor (PW-CF1 to PW-CF5)
5th Edition August 2025
Íoslódáil nasc le haghaidh Íoslódáil
Outline Cost Plan Template
Íoslódáil nasc le haghaidh Íoslódáil
Detailed Cost Plan & Tender Analysis Template
Íoslódáil nasc le haghaidh Íoslódáil
Additional Funding Request Form 2025 - Contract Versions PWCF1 to PWCF 5
Íoslódáil nasc le haghaidh Íoslódáil
Additional Funding Request Form 2025 - (Original & PWCF6)
Íoslódáil nasc le haghaidh Íoslódáil
DoEY - Payment Claim Notice Summary & Breakdown for Certification - Model Form
Íoslódáil nasc le haghaidh Íoslódáil
DoEY - Standing Conciliator Fee Proposal - Model Form
Íoslódáil nasc le haghaidh Íoslódáil
Master Schedule of Information extracted from Progress Review Reports - Model Form
Íoslódáil nasc le haghaidh Íoslódáil

DoEY Specific - Contractor Suitability Assessment Questionnaire Information and Model Forms

Main Contractors and Reserved Specialists

DTP-2025 - De-briefing letter - Applicants - SAQ Shortling Process
Íoslódáil nasc le haghaidh Íoslódáil
DoEY Contractor Suitability Declaration for Small Works
August 2025
Íoslódáil nasc le haghaidh Íoslódáil
DTP - 2025 - Procurement of Contractors (Works) - Appendix A Prequalification Contractors Assessment - Template
Íoslódáil nasc le haghaidh Íoslódáil
DTP-2025 - Procurement of Contractors (Works) - Appendix B (SAQ) Letter (Open Procedure) - Template
Íoslódáil nasc le haghaidh Íoslódáil
DTP-2025 - Procurement of Contractors (Works) - Appendix C (SAQ) Letter (Restricted Procedure) - Template
Íoslódáil nasc le haghaidh Íoslódáil

Main Contractors

Appendix B2 Certificate of Satisfactory Execution - Works Only (Main Contractors)
August 2025
Íoslódáil nasc le haghaidh Íoslódáil
Appendix M - Marking Scheme Explanatory Notes - Main Contractors
August 2025
Amharc amharc
QW1 - Appendix L - CV Model Form - Main Contractors
August 2025
Íoslódáil nasc le haghaidh Íoslódáil

Reserved Specialists

Appendix B2 Certificate of Satisfactory Execution - Works Only (Reserved Specialists)
August 2025
Íoslódáil nasc le haghaidh Íoslódáil
Appendix M - Marking Scheme Explanatory Notes - Reserved Specialists
August 2025
Amharc amharc
QW1 - Appendix L - CV Model Form - (Reserved Specialists)
August 2025
Íoslódáil nasc le haghaidh Íoslódáil

Tender Communication with Contractors and Reserved Specialists:

DoEY DTP - 2025 - Letter of Invitation to tender (Works) - Model From
Íoslódáil nasc le haghaidh Íoslódáil
DTP-2025 - Letter of Intent - (Works)
August 2025
Íoslódáil nasc le haghaidh Íoslódáil
DTP-2025 - Letter to Apparently Unsuccessful Tenderer (Works)
August 2025
Íoslódáil nasc le haghaidh Íoslódáil
DTP-2025 - Letter of Acceptance - (Works)
August 2025
Íoslódáil nasc le haghaidh Íoslódáil

TGD-007 - Design Team Procedures for Small Works & Model Forms

TGD-007 - Design Team Procedures for Small Works
August 2025
Amharc amharc
TGD-007 - Appendix B - Total Project Cost Summary Model Form
August 2025
Íoslódáil nasc le haghaidh Íoslódáil
TGD-007 - Appendix D - Model Form Letter of Intent
August 2025
Íoslódáil nasc le haghaidh Íoslódáil
TGD - 007 - Appendix E - Template Letter to Unsuccessful Tenderers (for use with Public Works Short Form of Contract)
August 2025
Íoslódáil nasc le haghaidh Íoslódáil
TGD-007 - Template Letter of Acceptance (for use with Public Works Short Form of Contract)
August 2025
Íoslódáil nasc le haghaidh Íoslódáil

Guidance on Turnover Thresholds for School Projects:

DoEY - Guidance on Works Turnover Thresholds for School Projects
Amharc amharc

Cost Limits/Basic Building Costs

Circular 0030/2025 - Cost Limits for Primary and Post Primary School Buildings
Amharc amharc

Is ann don fhoirm seo d’aiseolas, agus sin amháin, a bhaineann leis an leathanach reatha.

Ná cuir faisnéis phearsanta ná airgeadais san áireamh.

Chun gov.ie a fheabhsú, déanfar anailís ar an bhfaisnéis a chuireann tú isteach agus ní thabharfar freagra uirthi ar bhonn indibhidiúil.

Conas mar a bhí d’eispéireas ar an leathanach reatha? (ag teastáil)

Tá 400 carachtar fágtha agat