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Payroll services for teaching, non-teaching and retired staff on Department of Education payrolls
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- 1. How to contact payroll division
- 2. Payslips
- 3. Appointment forms
- 4. Correspondence through Irish
- 5. Cycle to work
- 6. Illness benefit
- 7. Incremental Credit
- 8. Local property tax (LPT)
- 9. Online claim system (OLCS)
- 10. Part-time teachers
- 11. Payment of travel expenses to GAM/EAL (Learning / Language Support) and resource teachers in recognised primary schools
- 12. Posts of responsibility
- 13. Refund of fees
- 14. Salary scales/calculation of salary
- 15. Financial statements/service history
- 16. Travel pass
- 17. Voluntary deductions
- 18. Joint Data Controller Arrangement
- 19. Useful links
- 20. Information for teachers claiming jobseekers during school closures.
Payroll Division currently deal with queries by email. A contact form is available online which facilitates queries being dealt with. If a telephone call is required to resolve the query, payroll staff will ring you back, so please provide a contact number.
Your Payslip is an important, confidential document which is essential for your financial planning. Payees who are paid salary/pension on one of the Department of Education four payrolls receive their payslip(s) on a fortnightly basis.
Payslips can be delivered in either of two ways, via the postal system or electronically via the Digital Postbox.
Payslips issue in paper format to each individual payees postal address.
There is now an option for a payee to opt to have their payslip delivered electronically. The ePayslip will be delivered using the Digital Postbox (www.digitalpostbox.ie).
The Digital Postbox is a secure mail delivery solution that will provide individuals with the ability to receive their Government communications (letters, messages and documents) in a single, safe and secure digital platform.
The Digital Postbox is accessed through the MyGovID website MyGovID - Home. MyGovID is a single account that lets you access government services in Ireland.
If you do not have a MyGovID account
Signing up for a verified MyGovID account requires the following:
- A basic MyGovID account (takes 2 minutes to create and requires only the payees name and an email address. You can create a basic MyGovID account at the following link https://www.mygovid.ie/en-IE/Account/Register;
- A phone (any phone that can receive text messages);
- PPS Number;
- Public Services Card (if the payee does not have one, they can book an appointment in an Intreo Office DSP to get one). A list of Intreo offices providing appointments can be accessed at gov.ie - Public Services Card (PSC) Centres
If you have a MyGovID account but do not have a verified MyGovID account
You can create a verified account at the following link, https://www.mygovid.ie/en-IE/Account/Elevate
If you have a MyGovID account but do not have a Digital Postbox account
You can create a digital postbox account at the following link, www.digitalpostbox.ie
If you do have a Digital Postbox account
You can log in and access your ePayslip at the following link, www.digitalpostbox.ie
Appointment and re-appointment forms for teachers and SNAs are available here
For information on how to receive payslips and correspondence through Irish, click here.
This scheme applies to teachers, special needs assistants, clerical officers, caretakers and child care workers paid on payrolls operated by the Department of Education as paymaster. Applications and information on the Cycle to Work scheme are available here.
Incremental credit may be awarded to qualified primary/post-primary teachers in recognition of relevant teaching and non-teaching service and to qualified special needs assistants for relevant experience for the purposes of progression on the incremental salary scale. For more information see: Incremental Credit for Teachers and Special Needs Assistants
Deductions in respect of Local Property Tax may be made from salary of contracted staff on application to the Revenue Commissioners. For more information see: Local Property Tax (LPT)
The Department of Education OLCS is used by schools to record all absences for school staff and to input claims for substitutes employed and for part-time hours for post-primary schools. For information, support and guidelines see: Online Claims System (OLCS)
Information for part-time teachers with RPT and CNCA appointments is available here
Claims must be submitted promptly at the end of each academic term. Read more here.
Posts of responsibility are part of a school's leadership and management structure. They are promotion posts and are referred to as Principal, Deputy Principal, Assistant Principal I and Assistant Principal II. For information and forms click here
The purpose of the Teacher Fee Refund Scheme is to provide funding to teachers towards the cost of in-career development courses and related exam fees. Applications and information are available here.
Information for teachers, SNAs, caretakers, clerical officers, staff in ETBs and in Institutes of Technology, Technological University Dublin, Mary Immaculate College of Education, the National College of Art and Design and St. Angela’s College is available here
Find how to obtain payroll financial statements or service history here
This scheme applies to teachers, special needs assistants, clerical officers, caretakers and child care workers paid on payrolls operated by the Department of Education as paymaster. Applications and information on the Travel Pass Scheme scheme are available here.
Reference guide for Teachers, SNAs, Clerical Officers, Caretakers and Retired Teachers can be downloaded below:
Conditions of operation of a Deduction At Source (DAS) facility for Voluntary Deductions
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Policy for Agencies wishing to operate a Voluntary Deduction at Source facility
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