Beaumont Hospital (Register of Users)

Last updated February 2020

Does your organisation use the PPS Number at present?

Yes

If so, for what purpose(s)?

We use PPS numbers to verify medical cards of patients, to register them on the PCRS system for drug reimbursement and for payroll to download the relevant tax credits directly from the Revenue Commissioners and apply those credits to salaries.

Does your organisation exchange the PPS Number with any external body? If so please name the relevant bodies and state the purpose(s) of the exchange

• For staff – Revenue Commissioners
• For patients – HSE Primary Care Reimbursement Service

What future plans has your organisation for the use of the PPS Number?

None.

There is a duty to ensure compliance with the principles of processing personal data which are set out in Article 5(1) and 5(2) of the GDPR. These principles are summarised as follows

• process it lawfully, fairly, and in a transparent manner
• collect it only for one or more specified, explicit and legitimate purposes, and do not otherwise use it in a way that is incompatible with those purposes
• ensure it is adequate, relevant and limited to what is necessary for the purpose it is processed
• keep it accurate and up-to-date and erase or rectify any inaccurate data without delay
• where it is kept in a way that allows you to identify who the data is about, retain it for no longer than is necessary
• keep it secure by using appropriate technical and/or organisational security measures
• be able to demonstrate your compliance with the above principles and
• respond to requests by individuals seeking to exercise their data protection rights (for example the right of access

Have you measures in place to ensure that the Public Service Identity data you hold/collect whether in electronic or written format is in line with the GDPR Principles described above?

Yes we have robust policies and procedures in place which governs the use of all patients personal data.