Carlow County Council (Register of Users)

Updated January 2024

Does Carlow County Council use the PPS Number at present?

Yes.

If so, for what purpose?

Housing

Identification of applicants for Social Housing Support, Mobility Aids, Housing Grant Scheme, Housing Aid for Older People, Housing Adaption Scheme, RAS Leasing Initiative

Assessment of rents

Claiming tax relief at source on mortgages

Identification of landlords in the case of the Rental Accommodation and Long Term Leasing Schemes

Water Services/ Environment

Water Services & Environment Training Grants

Processing and payment of water well grants

Domestic Waste Water Treatment System Grant applications

Payments to landowners in relation to land acquisition and wayleaves

Finance

Payroll & MyPay – Used for all aspects of the payroll function – income tax/USC deductions and for liaising with revenue Commissioners; completion of P60’s and annual P35 return

Accounts Payable – VAT Registration number of PPS number for most payments, used in return to Revenue Commissioners to identify payment s to third parties in cases where no *VAT number has been supplied; used in PSWT (Professional Services Withholding Tax) return

NPPR – for certification

Rates

Corporate Services/ Human Resources

Casual trading licences

Training – staff taking part in certain training courses must supply their pps number for certification i.e. Safe pass, solas, qqi etc.

S.32 local government reform act 2014 – transfer of property form

Recruitment – work permits etc., service queries to other local authorities

Core personnel system & mypay

Electoral registration – received on applications for entry on electoral register or for updating of existing electoral details. The ppsn is checked to verify the identity of persons that register to vote as per electoral act 1992 amended by Electoral Reform Act 2022.

Does your County Council exchange the PPS Number with any external body? If so please name the relevant bodies and state purposes of the exchange.

Revenue commissioners – tax purposes – payroll, P60’s, P35, PRSI, PAYE, VAT, etc

Department of Social Protection – tax purposes, identification purposes, illness benefit, maternity leave applications, rent deductions, etc

Private Rented Tenancy Bureau – landlords participating in the Rental Accommodation Scheme

NPPR Bureau – received on application forms and forwarded to Bureau

Housing Finance Agency – loan applications

TUSLA – referring child protection issues

HSE Welfare Officers – assessment of housing applications, grant applications, etc. – PPSN included on application form

HSE Medical Card Applications – for identification and verification purposes

SICAP – registration on the Social Inclusion & Community Activation Programme

Education & Training Boards – for identification purposes and certification of training

Solas – for identification purposes and certification of training

RSA – for identification purposes and certification of training

Regional Training Centres – for certification of training

Department of Education and Skills – for identification purposes and certification of training and for public service requests for superannuation purposes.

Other local authorities and civil services – previous reckonable service and pay details for superannuation purposes

Central Statistics Office – statistical returns

Department of the Environment – recoupments and claims for various grants and returns

What future plans has your County Council for the use of the PPS No.?

It is the intention to use the PPS number as a means of identification of clients wishing to access services online.

There are Eight rules of Data Protection which govern the processing of personal data set out as follows:

• Obtain and process the information fairly
• Keep it only for one or more specified, explicit and lawful proposes;
• Process it only in ways compatible with the purpose for which it was given to you initially;
• Keep it safe and secure
• Keep it accurate, complete and up-to-date
• Ensure that it is adequate, relevant and not excessive
• Retain it no longer than is necessary for the specified purpose or purposes
• Give a copy of his/her personal data to an individual, on request

Have you measures in place to ensure that the Public Service identity data you hold or collect, whether held in electronic or written format is secure and that it is accessible and processed, only in connection with the purpose for which it has been provided?

Yes