Children's Health Ireland at Temple Street, Dublin (Register of Users)

Updated March 2019

Does your organisation use the PPSN at present?

Yes

If so, for what purpose?

It is used mainly for payroll and staff employment records.

PPSN is used for correspondence with the Revenue Commissioners, Dept. of Health & Children, Dept. of Social Protection, Dept. of Justice, Equality & Law Reform.

The Hospital also has access to the National System Viewer to obtain and confirm medical card details

Does your organisation exchange the PPS number with any other body? If so please name the relevant bodies and the purpose(s) of the exchange?

Yes

• Revenue Commissioners – PAYE/PRSI Records
• DOHC – Pensions
• Dept. of Social Protection – Benefits
• Dept. of Justice, Equality & Law Reform – Work Permits

Does your organisation have any other plans involving the use of the PPS number?

No however we would like to use it in the future as a unique health indentifier.

There is a duty to ensure compliance with the principles of processing personal data which are set out in Article 5(1) and 5(2) of the GDPR. These principles are summarised as follows

1. Process it lawfully, fairly, and in a transparent manner;

2. Collect it only for one or more specified, explicit and legitimate purposes, and do not otherwise use it in a way that is incompatible with those purposes;

3. Ensure it is adequate, relevant and limited to what is necessary for the purpose it is processed;

4. Keep it accurate and up-to-date and erase or rectify any inaccurate data without delay;

5. Where it is kept in a way that allows you to identify who the data is about, retain it for no longer than is necessary;

6. Keep it secure by using appropriate technical and/or organisational security measures;

7. Be able to demonstrate your compliance with the above principles; and

8. Respond to requests by individuals seeking to exercise their data protection rights (for example the right of access

Have you measures in place to ensure that the Public Service Identity data you hold/collect whether in electronic or written format is in line with the GDPR Principles described above?

The Hospital has put in place appropriate organisational and technical measures aimed at protecting the safety, security, integrity and accuracy of personal data, in line with Hospital policy and in compliance with the Data Protection Legislation.