Dublin City Council (Register of Users)

Does Dublin City Council use the PPS Number at present?

Yes.

For what purpose(s)?

For a variety of purposes including Casual Trading Licences; Driver Licences; Higher Education grants; Provision of housing services; Assessment of rents; Checking for rent allowance claims; Claiming tax-relief at source on mortgages; HR purposes; Claiming sick pay and other benefits; Payroll system; Correspondence with Revenue Commissioners, P60's etc. Assessment for waivers. Collection of NPPR charges.

Does Dublin City Council exchange the PPS Number with any external body? If so please name the relevant bodies and state the purpose(s) of the exchange.

• Revenue Commissioners (Wages, salaries, statutory returns Local Property Tax)
• Department of Social Protection
• Department of Environment Community & Local Government (Claims for grants)
• LGMA NPPR charge, Central Broker System)
• PRTB (Rental Accommodation Scheme)
• RTCs (for staff training purposes)

What future plans has your County Council for the use of the PPS Number?

Subject to approval from the Data Protection Commissioner Dublin City Council proposes to use PPS Numbers in connection with the Central Broker System currently being developed by the LGMA. Voter .ie and online voter registration system currently under development will use the PPS number to verify the identity of persons that register to vote.

There are Eight Rules of Data Protection which govern the processing of personal data set out as follows: -

• obtain and process the information fairly
• keep it only for one or more specified, explicit and lawful purposes
• process it only in ways compatible with the purposes for which it was given to you initially
• keep it safe and secure
• keep it accurate, complete and up-to-date
• ensure that it is adequate, relevant and not excessive
• retain it no longer than is necessary for the specified purpose or purposes
• give a copy of his/her personal data to an individual, on request

Have you measures in place to ensure that the Public Service Identity data you hold /collect, whether held in electronic or written format is secure and that it is accessible and processed, only in connection with the purpose for which it has been provided?

Yes. The same level of security is allied to the PPS number as to other sensitive personal data held by the council.