Dublin Dental University Hospital (Register of Users)

Updated March 2019

Does your Hospital use the PPS Number at present?

Yes.

For what purpose(s)?

• payroll
• P60
• payslips
• Social Protection Forms- e.g maternity benefit, carers leave
• All employees are requested to furnish the hospital with their PPS number to enable the hospital to process PAYE/PRSI deductions.
• The PPS Number can also be supplied to financial institutions if requested or required by employee to be included on Certificates of Income

Does your Hospital exchange the PPS Number with any external body? If so please name the relevant bodies and state the purpose(s) of the exchange

• Revenue Commissioners re:Payroll
• Social Protection-Benefit Claims
• Intelligo re:Outsourced payroll based in Ireland

What future plans has your Hospital for the use of the PPS Number?

There are currently no plans to extend the use of the PPS Number in the Hospital.

There is a duty to ensure compliance with the principles of processing personal data which are set out in Article 5(1) and 5(2) of the GDPR. These principles are summarised as follows

• process it lawfully, fairly, and in a transparent manner
• collect it only for one or more specified, explicit and legitimate purposes, and do not otherwise use it in a way that is incompatible with those purposes
• ensure it is adequate, relevant and limited to what is necessary for the purpose it is processed
• keep it accurate and up-to-date and erase or rectify any inaccurate data without delay
• where it is kept in a way that allows you to identify who the data is about, retain it for no longer than is necessary
• keep it secure by using appropriate technical and/or organisational security measures
• be able to demonstrate your compliance with the above principles and
• respond to requests by individuals seeking to exercise their data protection rights (for example the right of access

Have you measures in place to ensure that the Public Service Identity data you hold/collect whether in electronic or written format is in line with the GDPR Principles described above?

Yes

The Dublin Dental University Hospital complies with the eight rules of data protection and PSI data held is secure and processed only in connection with the purpose for which it has been provided.

Does your Hospital use the PPS Number at present?

Our hospital does use PPS Numbers.

For what purpose(s)?

Payroll, all employees are requested to furnish the hospital with their PPS number to enable the hospital to process PAYE/PRSI deductions.

There is a duty to ensure compliance with the principles of processing personal data which are set out in Article 5(1) and 5(2) of the GDPR. These principles are summarised as follows

• process it lawfully, fairly, and in a transparent manner
• collect it only for one or more specified, explicit and legitimate purposes, and do not otherwise use it in a way that is incompatible with those purposes
• ensure it is adequate, relevant and limited to what is necessary for the purpose it is processed
• keep it accurate and up-to-date and erase or rectify any inaccurate data without delay
• where it is kept in a way that allows you to identify who the data is about, retain it for no longer than is necessary
• keep it secure by using appropriate technical and/or organisational security measures
• be able to demonstrate your compliance with the above principles and
• respond to requests by individuals seeking to exercise their data protection rights (for example the right of access

Have you measures in place to ensure that the Public Service Identity data you hold/collect whether in electronic or written format is in line with the GDPR Principles described above?

Yes. The Dublin Dental University Hospital complies with the eight rules of data protection and PSI data is held securely and processed only in connection with the purpose for which it has been provided.