Galway City Council (Register of Users)

Does your organisation use the PPSN at present?

Yes

If so, for what purpose?

• Housing Services: Applications, Allocations, Rent Assessment, Rental Accommodation Scheme, Grants, Search facility on Department Social Protection's Information System
• HR Purposes: HR System, Claim Sick Pay and Other Benefits
• Finance Purposes: Payroll, Tax and Revenue Correspondence
• Assessment of Waivers, Household Charge
• TRS on Mortgages and refuse charges; Casual Trader Licences

Does your organisation exchange the PPS number with any other body? If so please name the relevant bodies and the purpose(s) of the exchange?

• Revenue Commissioners (Wages, Salaries, Statutory Returns)
• Dept. of Social Protection (Sick Pay & other Benefits)
• Dept. of Environment Community & Local Government (Claims for Grants)
• LGMA (Household Charge)
• PRTB (Rental Accommodation Scheme)
• Galway County Council (Housing Applications)

Does your organisation have any other plans involving the use of the PPS number?

Not at present

There are Eight Rules of Data Protection which govern the processing of personal data set out as follows:

• obtain and process the information fairly
• keep it only for one or more specified, explicit and lawful purposes
• process it only in ways compatible with the purposes for which it was given to you initially
• keep it safe and secure
• keep it accurate, complete and up-to-date
• ensure that it is adequate, relevant and not excessive
• retain it no longer than is necessary for the specified purpose or purposes
• give a copy of his/her personal data to an individual, on request

Have you measures in place to ensure that the Public Service Identity data you hold /collect, whether held in electronic or written format, is secure and that it is accessible. And processed, only in connection with the purpose for which it has been provided?

Yes