Kilkenny and Carlow Education and Training Board (Register of Users)

**Updated: October 2019*

Does your organisation use the PPSN at present?

Yes.

If so, for what purpose?

• Payroll or tax related purposes
• Superannuation/pensions administration/AVCs
• Third Level grants
• Department of Education and Skills returns
• Revenue returns
• Creditors payments
• Payment of Trainees and Apprentices

Does your organisation exchange the PPS number with any other body? If so please name the relevant bodies and the purpose(s) of the exchange

• Revenue Commissioners – regarding tax
• Department of Social Protection – completing forms re benefits for employees, allowance for trainees and so on
• Department of Education and Skills - service and pay details
• Other ETBs – Statement of Service
• SOLAS – administration of training apprenticeships
• Payroll Shared Service Centre – Pensions
• State Exams Commission – Exam Supervision payments
• SUSI – To verify previous student grant and education history and help to ensure new student grants are not awarded by SUSI in respect of those who may already be in receipt of funding

Does your organisation have any other plans involving the use of the PPS number?

No.

There is a duty to ensure compliance with the principles of processing personal data which are set out in Article 5(1) and 5(2) of the GDPR.

These principles are summarised as follows

• Process it lawfully, fairly, and in a transparent manner;
• Collect it only for one or more specified, explicit and legitimate purposes, and do not otherwise use it in a way that is incompatible with those purposes;
• Ensure it is adequate, relevant and limited to what is necessary for the purpose it is processed;
• Keep it accurate and up-to-date and erase or rectify any inaccurate data without delay;
• Where it is kept in a way that allows you to identify who the data is about, retain it for no longer than is necessary;
• Keep it secure by using appropriate technical and/or organisational security measures;
• Be able to demonstrate your compliance with the above principles; and
• Respond to requests by individuals seeking to exercise their data protection rights (for example the right of access)

Have you measures in place to ensure that the Public Service Identity data you hold/collect whether in electronic or written format is in line with the GDPR Principles described above?

Yes.