Sligo County Council (Register of Users)

Updated: January 2015:

Does your organisation use the PPSN at present?

Yes.

If so, for what purpose?

Processing of payroll for all employees of Sligo County Council

Recorded in Core HR System

Civil Defence

PPSN Numbers used when forwarding examination results to QQA (formerly FETAC) to check correct names for certificates.

Included on registration sheets for dealing with displaced persons in an emergency situation and passed on to the Housing Dept. for organising emergency accommodation.

Housing

Processing of applications for social housing support.

For the calculation of Rents.

Succession of tenancy applications.

Tenancy transfer applications.

Validation of additions to household, new baby, other family member and so on, in order to verify or cross check individuals and or income of household.

By the RAS Unit for the purpose of checking addresses used for social welfare and to check if households were in receipt of rent allowance.

Does your organisation exchange the PPS number with any other body? If so please name the relevant bodies and the purpose(s) of the exchange

Payroll

Income Tax Office for recording of PAYE.

Housing

Exchange of information with the Dept. of Social Protection with reference to the Social Welfare Consolidation Act 2005.

The PPSN is also exchanged by other Local Authorities seeking information about former tenants.

PPSNs are provided to Revenue as part of the LPT return, for example houses sold and houses leased.

Staff query PPS numbers with other Local Authorities for the purpose of sourcing information with regard to housing applications where there is an application with another county.

Does your organisation have any other plans involving the use of the PPS number?

None at present other than as required in future by Statute/department Policy.

There are Eight Rules of Data Protection which govern the processing of personal data set out as follows:

• obtain and process the information fairly
• keep it only for one or more specified, explicit and lawful purposes
• process it only in ways compatible with the purposes for which it was given to you initially
• keep it safe and secure
• keep it accurate, complete and up to date
• ensure that it is adequate, relevant and not excessive
• retain it no longer than is necessary for the specified purpose or purposes
• give a copy of his or her personal data to an individual, on request

Have you measures in place to ensure that the Public Service Identity data you hold or collect, whether held in electronic or written format is secure and that it is accessible and processed, only in connection with the purpose for which it has been provided?

Yes.