Please note, since the establishment of the Department of Further and Higher Education, Research, Innovation and Science (DFHERIS), we have had a shared services arrangement with the Department of Education. The Department of Education will manage and coordinate your request. This will have no effect on your ability to access your records according to your rights.
What to include in your request
Please tell us exactly what information you want to access. To help you and to guide us, please complete and send us our subject access request (SAR) application form.
Subject Access Request (SAR) Application Form
Request for Access to Personal Data Under the General Data Protection Regulation and Data Protection Act 2018
photographic identification, such as a passport or driver’s licence
a recent utility bill or official letter
This is because we must be sure of your identity before releasing any personal information to you.
You can email or post copies of your proof of identity to us. We’ll only be able to start processing your request once we receive this information.
How long it takes to answer a request
We’ll respond to your data access request within one month. We’ll usually send you our response by email or by post.
Exceptions to your right of access
In some cases, the data protection acts limit your right to access your personal information. For example, if the information:
is kept for the purpose of preventing, detecting or investigating criminal offences, where allowing access would be likely to interfere with these activities
would be subject to legal professional privilege in court
consists of an opinion about you given in confidence by another person (subject to certain conditions)
Information about other people
The department does not have to accept your access request if it would result in disclosing data about another person. That other person must consent to the disclosure first.
So if we have a record that contains your personal data and another person’s data, this will limit what data we can give you. We’ll give you as much of the information as we can, without identifying the other person.