The Public Appointments Service (Register of Users)
From Department of Social Protection
Published on
Last updated on
From Department of Social Protection
Published on
Last updated on
Updated: Updated October 2019
Yes.
PPS Numbers are used for a range of purposes in PAS. The PPS Number is used in matters relating to HR administration i.e. payroll processing, training, travel and subsistence, tax and social welfare matters and on the Human Resource Management System. The PPS Number is also used in matters relating to the payment of Board Members.
The PPS Number is currently captured from candidates at registration stage on publicjobs.ie. The PPS Number is used for identification and verification of applicants at various stages of the process and is also used to identify duplicate applicants. The PPS Number field is not mandatory at registration.
The PPS Number submitted with a mobility application is used to cross check against civil service employment records to confirm the applicant is a serving civil servant.
PAS shares PPS Numbers with the NSSO including Payroll for processing payroll and maintenance of HR records and for pension purposes. PAS also uses PPS Numbers in transfers of staff between the various other public service bodies.
The PPS Number of individuals being appointed is supplied to the HR Manager/Personnel Officer of the employing public service organisation. In certain circumstances where PAS is only involved in conducting interim stages of a selection process, PAS provides candidate details to the employing authority which is carrying out the final stage(s) of the process, and these details may include the PPS Number.
The PPS Number will continue to be used in the way outlined above. PAS has no future plans for any changes to this at present.
*Process it lawfully, fairly, and in a transparent manner;
Yes, there are adequate measures in place to ensure that PPS Number data is secure and is processed only for the stated purposes. The PPS Number is used only in the manner outlined above.