The Primary Online Database (POD) is a nationwide individualised database of primary school pupils, facilitating the monitoring of educational progress as pupils move through the primary education system and on to post primary. The system allows schools to make online returns to the Department of Education and provides the Department with the comprehensive and in-depth information needed to develop and evaluate educational policy.
What is POD used for?
Completion of the National School Annual Census
Teacher allocation and payment of capitation and other grants – Information submitted through the Annual Census forms the basis for teacher allocation, capitation and grant payments for each school
Resource allocation and planning purposes
Statistical Information- POD is the source of statistical information for the primary school sector
Register of pupils
Centralised updating of school information – POD provides a single point for schools to view and correct the details held by the Department
Verifying student identity for services operated by the Department
What information is recorded on POD?
The following information is collected for each pupil on POD:
Standard (i.e. Junior Infants, First Class etc)
Teacher / Class Name
Birth Certificate Name (if different from above)
Date of Birth
Mother's Birth Surname
Address (Including Eircode)
County of Residence
Category of Capitation***
Irish Exemption (if any)*
Second Level Programme***
*Pupils in Mainstream Schools Only
**Pupils in Special Classes Only
***Pupils in Special Schools Only
There are three optional fields of data on POD. Religion and ethnic or cultural background is special category data and mother tongue is personal category data. These are considered sensitive personal information and personal information under the Data Protection Acts. They can only be recorded on POD with the explicit written consent of the pupil’s parent(s) or guardian(s).
Further details on the information collected on POD including the purpose for which it is collected, the period for which it will be retained and the legal basis for its collection can be found in the POD Data Protection Notice
Each school can access only their own pupil’s records on POD. Within the Department of Education, access to the individualized information recorded on POD is restricted to a small number of staff within the Statistics Section.
POD Help Desk
Primary On-line Database POD Helpdesk
POD Helpdesk, Department of Education, Marlborough Street
, Dublin 1
, D01 RC96