Dublin Dental University Hospital (Register of Users)

Updated March 2019

Does your Hospital use the PPS Number at present?

Yes.

For what purpose(s)?

payroll
P60
payslips
Social Protection Forms- e.g maternity benefit, carers leave
All employees are requested to furnish the hospital with their PPS number to enable the hospital to process PAYE/PRSI deductions.
The PPS Number can also be supplied to financial institutions if requested or required by employee to be included on Certificates of Income

Does your Hospital exchange the PPS Number with any external body? If so please name the relevant bodies and state the purpose(s) of the exchange

Revenue Commissioners re:Payroll
Social Protection-Benefit Claims
Intelligo re:Outsourced payroll based in Ireland

What future plans has your Hospital for the use of the PPS Number?

There are currently no plans to extend the use of the PPS Number in the Hospital.

There is a duty to ensure compliance with the principles of processing personal data which are set out in Article 5(1) and 5(2) of the GDPR. These principles are summarised as follows

process it lawfully, fairly, and in a transparent manner
collect it only for one or more speciﬁed, explicit and legitimate purposes, and do not otherwise use it in a way that is incompatible with those purposes
ensure it is adequate, relevant and limited to what is necessary for the purpose it is processed
keep it accurate and up-to-date and erase or rectify any inaccurate data without delay
where it is kept in a way that allows you to identify who the data is about, retain it for no longer than is necessary
keep it secure by using appropriate technical and/or organisational security measures
be able to demonstrate your compliance with the above principles and
respond to requests by individuals seeking to exercise their data protection rights (for example the right of access

Have you measures in place to ensure that the Public Service Identity data you hold/collect whether in electronic or written format is in line with the GDPR Principles described above?

Yes

The Dublin Dental University Hospital complies with the eight rules of data protection and PSI data held is secure and processed only in connection with the purpose for which it has been provided.

Incorporated Orthopaedic Hospital of Ireland

Does your Hospital use the PPS Number at present?

Our hospital does use PPS Numbers.

For what purpose(s)?

Payroll, all employees are requested to furnish the hospital with their PPS number to enable the hospital to process PAYE/PRSI deductions.

There is a duty to ensure compliance with the principles of processing personal data which are set out in Article 5(1) and 5(2) of the GDPR. These principles are summarised as follows

process it lawfully, fairly, and in a transparent manner
collect it only for one or more speciﬁed, explicit and legitimate purposes, and do not otherwise use it in a way that is incompatible with those purposes
ensure it is adequate, relevant and limited to what is necessary for the purpose it is processed
keep it accurate and up-to-date and erase or rectify any inaccurate data without delay
where it is kept in a way that allows you to identify who the data is about, retain it for no longer than is necessary
keep it secure by using appropriate technical and/or organisational security measures
be able to demonstrate your compliance with the above principles and
respond to requests by individuals seeking to exercise their data protection rights (for example the right of access

Have you measures in place to ensure that the Public Service Identity data you hold/collect whether in electronic or written format is in line with the GDPR Principles described above?

Yes. The Dublin Dental University Hospital complies with the eight rules of data protection and PSI data is held securely and processed only in connection with the purpose for which it has been provided.