Dun Laoghaire Institute of Art, Design and Technology (Register of Users)
From Department of Social Protection
Published on
Last updated on
From Department of Social Protection
Published on
Last updated on
Updated: February 2020
Yes.
PPS numbers are used in:
Yes.
We are required under the Social Welfare Consolidation Act 2005 to transfer data on full-time day students (over 18 years of age) to the Department of Social Protection. This information includes the PPSN. This transfer is made annually in late October.
At this point in time the Institute has no future plans for uses of PPS numbers save for what is stated above, however as a public body we may become party to shared service arrangements with other bodies as part of the public service reform agenda or in pursuit of efficiencies under the reconfiguration of Higher Education Structures. In addition we may need to outsource certain of our activities, to include for example payroll or pensions. In such circumstances the PPS number would be used as part of such developments.
Yes. IADT is aware of and will comply with its obligations under the GDPR. Privacy notices for both staff and students are available on our website. Staff PPS numbers are held electronically on our dedicated payroll/HR system (Core), access to which is restricted to appropriate, authorised persons. Student PPS numbers are held on our student database system, Banner, access to which is restricted to authorised users. Servers are protected from unauthorised access, PCs are subject to appropriate security, PPS numbers are only processed in connection with the purposes for which they have been provided as outlined above. Arrangements are in place for confidential shredding and disposal of records.