University College Dublin (Register of Users)
From Department of Social Protection
Published on
Last updated on
From Department of Social Protection
Published on
Last updated on
Updated: December 2017
Yes, the PPSN is used for both staff and student purposes.
Staff:
Each new member of staff is asked to supply their PPSN on commencement of employment in University College Dublin. This information is stored on the University's integrated Human Resources/Payroll software together with all other relevant details relating to that particular employee. PPSNs are primarily used as an identity verification feature of staff of the University, to the Revenue Commissioners via annual P35 returns, Cessation Certificates (that is P45s) and P60s and in correspondence with the Department of Social Protection.
Revenue issued Certificates of Tax Credits and SRCOP are also matched to the University's employees via the PPSN. The PPSN is then displayed on University payslips together with the individual's tax credit and cut-off information.
Students:
On admission, PPSNs are collected by CAO and provided to UCD along with other CAO data. They are used solely for matching applicant records with existing records.
PPSNs are returned to the Department of Social Protection to confirm identity of current students.
Yes.
No.
Yes.
The University has policies and procedures in place to comply with the requirements of the Data Protection legislation. We have measures in place to ensure the security of PPSN data. It is understood that the use of the PPS No is strictly governed by legislation and as such it is treated in strictest confidence.