Limerick City and County Council (Register of Users)
From Department of Social Protection
Published on
Last updated on
From Department of Social Protection
Published on
Last updated on
Updated: April 2019
Yes.
Financial Services
For first time applications to tax a vehicle at the “Goods” rate, Motor Tax requires proof that the applicant qualifies. This involves the applicant submitting certain revenue documentation that contains VAT and/or PPSN. There is also a “Goods Declaration Form” that needs to be completed by the applicant in the presence of a Garda and this requires the applicant to enter his/her PPSN and /or VAT number on the form depending on the circumstances.
All Housing Assistance Payment Shared Services Centre customers have their PPSN held as a relation on the customer master file in Limerick City and County Council’s Financial Management System.
Non Principal Private Residence customers have their PPSN retained in Agresso as it is required for the national recording of NPPR data.
Loans customers have their PPSN recorded in the loan master file on Agresso.
Limerick Enterprise Office (LEO)
As part of the grant process LEO pay out to approved businesses. The LEO have to validate that the employee/s concerned are properly registered and are not also in receipt of any payment from the Department of Social Protection that they are not entitled to. LEO request the number from the new employee who gives the office written permission to do this check with the Department of Social Protection.
Travel and Transportation Strategy/Environmental Strategy
Water Services
Mid West Road Design Office
PPSN are used in the set up of suppliers for payments to landowners for compensation, land purchase, ground investigations etc
Community
PPSN are used in the provision of the following services/programmes:-
Arts
The Limerick City & County Council supplier set-up form requires PPSN where appropriate. Completed supplier set-up forms are forwarded to the Accounts Payable Department in order for payments to be made to suppliers and grants issued.
Regeneration
PPSN collection and use in Regeneration relates to social housing on the iHouse system.
Housing Development
The Housing Development Section currently look for PPSN as part of the Long Term Leasing form. This form is a pre-determined form issued by the Housing Agency and the purpose of the PPSN is to check tax clearance on Revenue’s website ROS.ie These details are kept on file as they form part of the application/lease agreement. The long term leasing forms are completed by the applicants but are not sent to any external body, the Housing Agency is an external body.
PPSN are also required as part of Supplier Set Up Forms for the Finance Department.
Operation and Maintenance Services
Planning and Environmental Changes
Veterinary Services
Corporate Services
HR Services
Superannuation
Customer Services
Customer Services use PPSN to verify customers on ihouse re: queries. This is done on behalf of Housing Support Services.
Design and Delivery Services
PPSN are used in the processing of House Improvement Grants for both private applicants and Local Authority tenants.
Property Services Department
PPSN are required on Accounts Payable’s Supplier Set Up form.
HAP Shared Services Unit
Operations & Maintenance Services
Corporate Services
The Health & Safety Training Unit receive and forward Construction Skills Certification Scheme renewal/replacement forms quoting PPSN to SOLAS.
HR Services
Payroll - PPSN is the link to Revenue for downloading employees tax certs i.e. P2cs.
PPSN are used in conjunction with the computer integrated shared system CORE (core hr, core personnel, core time) for purposes of providing information to My Pay, Revenue Commissioners, Department of Social Protection and the Central Statistics Office.
Finance Services
The Revenue Commissioners, particularly for the purpose of confirming and applying the correct tax relief at source for the borrowers on their loan instalment
PPSN is quoted on returns issued to the Department of the Environment for the claims for the subsidies given to borrowers under the Affordable Housing Scheme and Shared Ownership Rental Scheme
*HAP Shared Services Unit
Payroll
Yes
HR Services - Superannuation
If an employee is due a refund of superannuation contributions, there is an automatic 20% taken off for taxation. This 20% is then remitted to Revenue.
Prior to 2018, Limerick City and County Council would have periodically transferred the taxation deducted via Supplier on the Agresso system. Revenue would have been informed of the transfer and sent a list of the employees involved. The list would include details of the gross refund with the breakdown of the sum refunded to the employee and the total tax deducted. For identification purposes, the PPSN would be included.
The Council was informed by Revenue that from 2018 onward there was no need to include the list of the payments to Revenue, but the local authority was asked to keep a list, both for audit purposes and for reference should Revenue have any queries about an employee. Currently, such taxation payments are transferred to Revenue by Payroll
1. Process it lawfully, fairly, and in a transparent manner;
2. Collect it only for one or more specified, explicit and legitimate purposes, and do not otherwise use it in a way that is incompatible with those purposes;
3. Ensure it is adequate, relevant and limited to what is necessary for the purpose it is processed;
4. Keep it accurate and up-to-date and erase or rectify any inaccurate data without delay;
5. Where it is kept in a way that allows you to identify who the data is about, retain it for no longer than is necessary;
6. Keep it secure by using appropriate technical and/or organisational security measures;
7. Be able to demonstrate your compliance with the above principles; and
8. Respond to requests by individuals seeking to exercise their data protection rights (for example the right of access
Yes, the Council has a range of physical and electronic measures/systems in place to ensure that the PPSN we collect whether in electronic or written format is in line with the above. All records are kept secure by each respective Department. Electronic systems are accessible only by authorised users. PPSN data is processed and accessible only for the stated purposes