Responsibilities
Contributing to the overall management of the department at the strategic level as a member of the Management Board and with overall responsibility at Assistant Secretary level for the work of eight Units:
- Finance, Facilities Management & Data Protection Unit
- ICT, Procurement, Records and Content
- Internal HR Unit
- External HR and Learning + Development Unit
- Communications and Corporate Governance Unit
- Research + Evaluation Unit
- Legislation Unit
- Legal Unit
Reporting to the Secretary General as Accounting Officer, holding responsibility for the Business Support function of the DCYA. This includes finance, including lead negotiating for the annual estimates process and facilities management; the HR function - both internal and external, including learning and development; ICT and procurement matters; administrative oversight of the Communications and Corporate Governance Unit, including risk management; oversight of the research, evaluation and information functions; delivery of the department's legislative obligations and the provision of legal advice services to the department.
Responsibility at Assistant Secretary and Director level shall comprise:
- the achievement of objectives relevant to the area (as specified in the department's Statement of Strategy 2016-2019 and its successors) and managing work to that end
- overseeing the day-to-day management of the business of the area
- advising departmental management and the Minister or Government on strategic direction, the formulation of policy and the implementation generally of relevant Government policies
- managing the overall performance of the area, including implementation of the Performance Management and Development System in the area
- the general management of staff in the area
- preparing the relevant elements of the Statement of Strategy and associated progress reports for approval by departmental management and the Minister
- strategic planning for the Assistant Secretary/Director area in line with the strategic objectives of the Division and the department
- contributing to dialogue with other departments, representative bodies (including the social partners) and interested organisations, as well as at EU and international forums, on economic and social matters and strategic developments
- ensuring the proper use of resources in the area, including effective governance and financial management, and the provision of cost-effective public services appropriate to the area, including the relevant agencies/bodies therein
- overseeing the assignment of specific responsibilities to individual officers or groups of officers within the area
- ensuring the maintenance of appropriate systems and structures to support the work of the area
- taking appropriate steps to ensure the effective management of risk in the area and contributing to the identification and management of corporate level risks
- ensuring the co-ordination and alignment of the area's activities with those of other areas within the Division and between Divisions, as appropriate
- participation on the MB and other internal management groups, including the Senior Management Team that comprises all Management board members and PO’s/Heads of Units
